The Protocol Committee (PC) was established by Chuck Swift,
chair of the 1989 IMS in
More detailed information on Protocol is found in chapter B, the IMS under 9, Protocol and is repeated here.
Protocol is one of the thorniest areas to be dealt with in the IMS. A key is for the General Chair to appoint a qualified Protocol Chair. It is best for this to be someone active and with stature in the MTT AdCom, and who has enough time to dedicate to the task. Even with the best Protocol Chair, the IMS General Chair will have to spend time on protocol if only to make decision on protocol issues. The Protocol Committee’s responsibility is to implement and track the decisions made by the IMS Chair.
A detailed protocol spreadsheet was developed by Wayne Shiroma for IMS2007 and has been subsequently maintained and handed down from IMS to IMS. It is shared from one set of General and Protocol chairs to the next. Because of it’s sensitive nature it is not included here. General guidelines are included in the table below, from the linked file.
Protocol consists of appropriately allocating a wide range of gifts, perks and benefits to various participants. The array of offerings and list of people continually grows. Key items that need to be allocated are the Chair’s (or VIP) Gift, Rooms, Complementary Registrations (with or without digests), Chair’s Dinner and Chair's Reception invitations, Banquet tickets, and transportation.
You This is a fairly small but experienced senior group of Society volunteers, including the PC Chair, the IMS General Chair, the IMS Plenary Session Chair, the IMS Student Competitions Chair, the MTT-S Awards Chair and Education Chair, and the MTT-S President. The precise roles and responsibilities of the committee vary with the personal role that the General Chair wishes to play. Protocol is an integral part of all aspects of awards and recognition of the Society, and these recognitions are given only one time per year, so it is extremely important to pay attention to preparation and detail – detail that resides in the experience of the cooperating members and in the history and documented records of previous International Microwave Symposia recognition events.
Most of this activity takes place within 6 months of the IMS. Active participation and availability of all members of this committee will guarantee success.
o IMS TPC chairs, session chairs, and members. IMS presenters.
§ All available after TPC meeting of IMS event
o Selected other MTT-sponsored or affiliated meeting organizers.
o Student Paper finalists
§ Available after TPC meeting of IMS event. Student Paper Chair/IMS Committee Chair to invite finalists to Student Awards Luncheon ASAP after TPC meeting.
o MTT-S Fellowship and Scholarship awardees
§ Available Spring of IMS event.
There are differences of opinion among the recipients of amenities regarding the amenity given – or not given. This is human nature. This is also why the protocol list is a confidential document, and will not be published..