Chapter D: Technical Program

IEEE MTT-S International Microwave Symposium

Guidelines and Procedures Manual

Prepared by:  Larry Kushner and Mark Gouker, IMS2009 TPC Co-Chairs

kushner@ieee.org, mark.gouker@ieee.org

Table of Contents

In Chapter C the planning and realization of the technical program is described. The chapter is organized in twelve sections. Each section describes a particular aspect of the technical program, and they are listed in the table below which includes hyperlinks. This overview section is directed toward the technical program committee (TPC) chair(s). The organization of the Technical Program Committee (TPC – renamed the Technical Program Review Committee, TPRC, in 2010, is given in detail as well as an overall perspective of how to organization the technical program.

D1

Workshops

D2

Short Courses

D3

Virtual Participation

D4

Panel and Rump Sessions

D5

Interactive Forum

D6

MicroApps

D7

Focus and Special Sessions

D8

Plenary Session

D9

Student Competitions

D10

RFIC Liaison

D11

ARFTG Liaison

D12

Feedback

 

The organization of this overview section is given in the hyperlinked list below.

·         Purpose and Duties

·         Suggested Membership Structure

·         Timeline of Events

·         Description of Events

·         Problems Encountered

·         Suggestions and Recommendations

·         IMS Multiyear TPC Statistics

·         IMS Recent Reports

o       IMS2010

o       IMS2011

o       IMS2012

o       IMS2013

o       IMS2014

o       IMS2015

o       IMS2017

 

 

 

 

Purpose and Duties

The purpose of the technical program is to provide a premier venue for the presentation of the latest research and development results in the microwave field. It is a center piece of the symposium. In 2009 there were 2357 technical attendees. The organization and execution of the technical program should keep the perspective of the technical attendee in mind. The symposium can be demanding on the technical attendee in part because of the size and number of activities, but also because they attend the symposium for multiple reasons, including attending technical papers and workshops, networking with colleagues, learning about the latest microwave products and companies, and tourism of the host city. In 2009, specific steps where taken to make the symposium a better experience for the attendee by making access to the technical content easier and by arranging the times and locations of the various activities to make it more efficient to attend. These steps included introducing technical tracks, holding the interactive forum papers near the location of the oral paper presentations, and moving the plenary session to Monday evening.

The duties of the TPC chair are numerous, and the decisions made have a great impact on the operation of the symposium and the experience for the presenters and the attendees. There are two points that should be strongly considered.

·         A TPC Co-Chair arrangement is an excellent model to follow. First it divides the work and, as necessary, permits one co-chair to attend to the symposium planning while the other can focus on their day job as the need arises. Second, co-chairs with complementary skills provide a broader, stronger execution of the TPC duties. Finally, the co-chair arrangement provides a first round of debate and vetting of decisions before they are introduced to local steering committee and incorporated into the symposium.

·         Changes to the technical program operation and format should be vetted by the Technical Program Coordinating Committee (TPCC) overseen by the AdCom IMS Executive Committee (IMSEC). There is a long history of innovation and change to the IMS format by the local steering committees. This is an excellent method of reinvigorating the IMS, and it should continue. However, there is also a need to preserve familiar, ongoing procedures and the symposium format to minimize confusion of the volunteers that contribute to the symposium execution and the attendees of the symposium. Proposed changes to the technical program should be vetted through the TPCC. This will provide the balance between the two competing objectives. The TPCC meets twice per year: at the IMS in June and just before the TPC meeting in January. Officially it is composed of the three past years TPC chairs, the current TPC chairs, the three future years TPC chairs, and AdCom representation. It is hosted by the current year TPC chairs. In addition to the official members, other future and previous TPC chairs, RFIC representation, and TC representation are invited to attend.

  The duties of the TPC chair(s) include:

·         Select technical program team on the local steering committee

·         Set vision/ goals for technical program

·         Propose changes to technical program to meet goals. Proposed changes should be vetted through the Technical Program Coordination Committee (TPCC) meetings during the 3 years prior to conference.   

·         Select Technical Program Committee (TPC) members and chairs of the subcommittees

·         Oversee paper submission and review process

·         Handle numerous logistic issues involving the technical program planning and execution

·         Provide guidelines to speakers and session chairs for improved presentation quality

·         Provide guidance to the local steering committee technical program team as needed

·         Report on technical program to AdCom, Past, and Future Technical Program chairs at AdCom and TPCC meetings

Suggested Membership Structure

There are two committees that the TPC chair(s) need to organize. The first is the technical program team for the local steering committee. There are twelve tasks in support of the technical program organization that are traditionally handled by members of the local steering committee. Some of these tasks require experienced team members, while others a suitable for first time steering committee members that may be new to the MTT-S. The details of these tasks are provided in the further sections of this chapter. In this section a summary of the responsibilities and skills required for the leads of these tasks are described. Most of these tasks are handled by a small team of members from the local steering committee.

·         Workshop Chair: This is a major task and requires experience with workshop organization and/or membership on the MTT-S Technical Committees, TCs, which have a dominate role in workshop formation. The workshop chair must have strong interpersonal skills needed to interact with the TCs.

·         Short Course Chair: This is a minor role, generally supporting the workshop chair by overseeing the selection and execution of the short courses.

·         Virtual Participation Chair: This is new task and is still being defined. For the next few years this position will require someone who is innovative and has a sense of marketing to bring elements into the virtual participation to increase its value to the MTT-S membership. In depth experience with information technology is not required as there are software programs and companies that can provide the video capture and the subsequent web-based video streaming.

·         Panel and Rump Session Chair: This task is minor role in terms of time commitment, but the chair should be a seasoned engineer that can help formulate interesting and controversial sessions.

·         Interactive Forum Chair: This task requires a significant time commitment to provide direction to IF presenters, review drafts of the IF presentations and provide feedback to authors before the symposium, and coordinate room assignments for the IF presentation so that they are located near their associated technical tracks.

·         MicroApps Chair: This position benefits from someone with strong industrial connection to solicit, choose, organize, schedule the microapp presentations.

·         Focus and Special Session Chair: This task is minor role in terms of time commitment and can be done by a newer engineer. The task requires selection of focus and special sessions, coordinating focus session paper submission and review by the TPRC, and special session paper submission.

·         Plenary Session: This task is minor role in terms of time commitment, but it requires a seasoned engineer with experience attending IMSs. The responsibilities include helping to select the plenary session speaker and generating a minute-by-minute script for the plenary session.

·         Student Competition Chair: This is a major role with responsibility for the student paper competition and the TC sponsored student power amp, filter, etc. competitions. The responsibilities include insuring a student paper judge is selected from each TPRC subcommittee, setting the evaluation criteria and running the meetings to determine the student winners, and presiding over the student competition luncheon on Thursday.

·         RFIC Liaison: This is an important task since it can greatly aid the integration of the RFIC into local steering committee’s planning process. It is best filled by a current or former member of the RFIC TPC and who knows the RFIC leadership well. The primary responsibility is  to see that the needs of the RFIC are met by insuring that the required information for workshops, room assignments, signage, food service, etc. is submitted to the IMS steering committee.  Since all of the local arrangements, much of the printing, and most of the logistics for the RFIC are handled by the IMS steering committee or their event coordinator, the RFIC Liaison can make sure nothing falls through the cracks.   

·         ARFTG Liaison: This is a minor role, but it is best serve by someone familiar with the needs of the ARFTG meeting requirements.

·         Feedback Chair: This is a new task, but one that is essential to the continued health of the symposium. It benefits from someone with a long history of attending the IMS. In addition, a marketing background would be helpful in crafting the attendee questionnaires -- not only to improve attendee participation but also to simplify the data analysis of the completed forms.

The second committee that is formed by the TPC Chair(s) is the Technical Program Committee (TPC). This is a time consuming and difficult task with the need to balance continuity of the current membership with the need to add new members. The existing TPC membership is composed of dedicated volunteers that spend many hours reviewing the submitted papers and traveling to the TPC meeting at their own expense. Many have served for 10 or more years and have come to expect continued participation on the TPC. More than half of these TPC members also serve on the MTT Technical Committees (TCs). While there are some exceptions, most of these members remain current in their fields of expertise and continue to effectively serve the society in this role. However, without renewal by the addition of new members the TPC will become closed and stagnant, and young MTT-S members will direct their efforts elsewhere. Without proactive steps across the society to engage younger engineers, the long term health of the society will decline.

The selection of the TPC membership should be mostly completed (target >90%) before the previous year’s IMS. All the information needed to make the decisions about the TPC members can be gathered within a few months after the previous year’s January TPC meeting. Indeed this is the most appropriate time to gather the required information since it is a recently completed activity. Further, completing the composition of the TPC membership before the previous year’s IMS will spread out the work load so that the TPC Chair(s) are not overwhelmed in the fall.

The process of determining the TPC membership begins by assessing if the technical definitions and scopes of the subcommittees are correct. This can be done by reviewing the number of submitted and accepted papers of the various subcommittees (see spreadsheet). There may be a need to adjust the technical scope of a couple subcommittees, but significant changes should be rare. A goal of 30 – 50 papers for each subcommittee is reasonable. One should observe the trend over a few years before making changes as there may be a one-time transient effect that accounts for a significant change in the number of submitted papers. As a note in passing, if there is an unexpected increase in the number of submitted papers to a subcommittee in a particular year, it is possible to distribute the review of the papers among the subcommittee members so that no one has to review more than 50 (or whatever upper bound is chosen). See spreadsheet for an example.

The next step is to gather the information to guide the decisions about the TPC membership so that they can be made in a fair and transparent manner. The steps are listed below and supporting documentation and templates are included in the Timeline of Events section.

·         Assess the diligence and contribution of the TPC members by reviewing previous years’ performance. Did they submit their scores on time? Did they attend the TPC meeting? Ask for feedback from the subcommittee chair and vice chair. Obviously this is delicate and there are some subcommittee chairs that do not want to provide this feedback; however, this is the most insightful assessment criteria. With some coaxing, habituation of this process and a nonjudgmental method of acquiring the information, it can be obtained. If a TPC member was judged to perform poorly by both the SC chair and vice-chair, and there were no extenuating circumstances, then this member should not be invited back.

·         The next step is to survey the current membership (minus any members already eliminated based on SC chair/vice-chair feedback above) to determine if they want to continue to serve and, if so, is the current subcommittee assignment correct or would they prefer to change subcommittees (if possible)? No response to the survey, after reasonable attempts are made to ensure they received it, is grounds for removing the individual from the TPC. Consider using an online survey or other automated format as the manual survey approach used in 2009 was tedious.

·         In the survey of current members and prospective members, gather information to assess if they are a qualified reviewer. There are reasonable, differing opinions on what constitutes a qualified reviewer. A narrower definition is someone currently publishing in the field. A broader definition is someone that is active and familiar with current state-of-the-art and literature. The example survey below follows the broader definition.

·         In order to provide some “new blood” into the TPC each year, new members need to be added into the TPC. New member candidates are nominated in a number of ways: local steering committee volunteers who have demonstrated their ability to serve, candidates nominated by the MTT Technical Committees, and unsolicited requests to the TPC chairs. A sample new member survey is included below, which was one of a number of factors used to screen potential new TPC members. For candidates not personally known to the TPC Chair(s), it is prudent to check references.   

Finally, the choice of chair and vice-chair of the subcommittees should be reviewed. These positions are extremely important since reliable and engaged subcommittee chair will make the paper selection process go more smoothly, reducing the number of issues the TPC chairs need to address. The TPC SC chairs have two primary roles: (1) handle all of the paper swaps in and out of their SC during a busy 1-week-long interval in early December, and (2) chair the subcommittee table discussions at the January TPC meeting.

Generally, the TPC subcommittees nominate their own chairs. At the subcommittee level, there has not been a universally adopted procedure for the term nor selection of the chair and vice-chair. In 2009, it was observed that there is no standard policy for the term or rotation of the subcommittee chair. After surveying the various permutations used in the subcommittees, we believe that a reasonable approach is for a chair rotation of 2 years as the chair and 2 years as the vice-chair, where a new vice-chair is determined by vote of the subcommittee members present before the subcommittee disbands on the second year of the current chair’s  position. While the TPC subcommittees nominate the future chair and vice-chair, the final decisions rest with the TPC chair(s). Consistently non-responsive to emails, and/or negative inputs on the previous year’s subcommittee member’s performance are grounds for adjusting subcommittee position. Additionally, while the TPC SCs may feel that technical expertise is all that is needed to chair a SC, the nominated chairs must also have strong organizational skills and interpersonal skills to succeed in this role.

Most importantly, TPC members that are retiring or that are not being invited back should be informed and thanked for their service. These volunteers desire to be informed of decisions not to invite them back to the TPC, and they should be invited to TPC luncheon and publicly thanked for their service in a common list of retiring members. This was done for the 2009 IMS (at the 2008 TPC luncheon) and received universal praise of how to handle this delicate issue.

Timeline of Events

Below is a detailed timeline of event for the TPC chair(s), with hyperlinks to the relevant documents.     

 

Date

Event

Related Documents

14 Jun 2006

June 2006 TPCC Meeting

 

6 Jan 2007

January 2007 TPCC Meeting

TPCC Jan2007 ppt

9 Feb 2007

Meet with RFIC Executive Comm. to discuss changes to Microwave Week 2009 changes

Same as above

2 Jun 2007

June 2007 TPCC Meeting

 

19 Jan 2008

January 2008 TPCC Meeting

TPCC Jan2008 ppt

Feb – Aug 2008

Work on Call-for-papers with Pubs

CFP

19 Mar 2008

Schedule June 2008 TPCC meeting via Adcom Secretary

e-mail letter

20 Mar 2008

Request June 2008 TPCC meeting via event planners (room, food, A/V, etc)

e-mail correspondence

26 Mar 2008

Send out TPC Subcommittee chair surveys

TPC SC chair survey

8 April 2008

Send out June 2008 TPCC invite e-mail.   We included the RFIC general and TPC chairs.

TPCC invite

TPCC invite list

1 May 2008

Send out TPC member surveys

TPC member survey

26 May 2008

Send out TPC accept letters & TPC lunch meeting invites    (only accepted TPC members and retiring TPC members were invited to this June TPC lunch).  Note that TPC invites were given, even though SC assignments had not yet been made

TPC accept & lunch invite

8 Jun 2008

Send out TPC ding letters.    Invite “retiring” TPC members to TPC lunch.

TPC ding

8 Jun 2008

Send out June 2008 TPCC agenda to invitees

TPCC agenda

16 Jun 2008

June 2008 TPCC Meeting, hosted by IMS2009 TPC Chairs

TPCC charts ppt

TPCC charts pdf

18 June 2008

June 2008 TPC Lunch Meeting

June2008 lunch ppt

Aug 2008 – June 2009

Monthly IMS Insider write-ups

Insider

19 Sept 2008

Send out TPC subcommittee chair assignments

Chair_vchair invite

28 Sept 2008

Send out TPC subcommittee assignments

SC assignment

Oct-Dec 2008

Coordinate Jan 2009 TPC, TPC Chair, & TPCC Meeting Details with event planners, including meals & reception

TPC dates

Mar – Dec 2008

Work out TPMS setup details & reviewer instructions with Jon Hacker, Roger Pollard, Jeff Pond, & George Heiter

Chair instructions

Member instructions

7 Dec 2008

Send out paper sort instructions to TPC SC Chairs (in addition to TPMS instructions, since TPMS e-mails are filtered by ~ 10% of TPC members)

TPC chair Dec7 instr

8 Dec 2008

Paper submission deadline.    Deal with late papers, and assorted TPMS issues in week ahead

 

14 Dec 2008

Send out paper sort reminder to TPC chairs

Sort reminder

18 Dec 2008

Send out TPC member review e-mail (in addition to TPMS instructions, since TPMS e-mails are filtered by ~ 10% of TPC members)

Member review Dec18 instr

9 Dec 2008 – 17 Jan 2009

Approve paper transfers via TPMS, track down & hound late reviewers, calculate normalized scores

Normalized scores

23 Dec 2008

Send out Jan 2009 TPCC invites

Jan2009TPCC invite

4 Jan 2009

Provide Microwave Magazine article

Microwave Magazine

8 Jan 2009

Preliminary Session Grid to TPMS

Session grid C

10 Jan 2009

Provide TPC roster to Program

TPC roster

17 Jan 2009

Jan 2009 TPCC Meeting

TPCC Jan2009 ppt

17 Jan 2009

Jan 2009 TPC Chair (training) Meeting (the night before the TPC Meeting)

TPC chair ppt

18 Jan 2009

Jan 2009 TPC Meeting

TPC mtg ppt

18 Jan 2009

Jan 2009 IMSEC Meeting (includes other charts in addition to TPC)

IMSEC Jan2009 ppt

18 Jan 2009

Jan 2009 ADCOM Meeting (includes other charts in addition to TPC)

ADCOM Jan2009 ppt

21 Jan 2009

Final, post TPC session grid

Session grid H

IF schedule

6 Feb 2009

Provide TPC Chair message for Program

Program message

Feb – June 2009

Deal with hardship registration cases.    This was a bigger deal this year, as we required speakers to be registered before uploading their final papers.

Fee waiver

April 2009

Update & Prepare speaker presentation instructions, upload to IMS2009 website

Upload Instructions

Slide guidlines

Slide Template

IF Instructions

Session Chair

28 April 2009

Send out Oral Speaker Instructions

Oral instructions

20 May 2009

Initial Breakfast room assignments

Breakfast prelim.

28 May 2009

Send out Session Chair Instructions

Session chair instr

May 2009

H1N1 swine flu scramble – deal with speaker cancellations, etc.

 

May 2009

Student volunteer role/ assignment discussions

 

6 June 2009

June 2009 IMSEC Meeting

IMSEC Jun2009 ppt

7 June 2009

Send out Speaker reminder/ update

Speaker June7

7 June 2009

Breakfast room re-assignments

breakfast

7 June 2009

June 2009 ADCOM Meeting

ADCOM Jun2009 ppt

8 June 2009

Plenary Session

Plenary ppt

10 June 2009

June 2009 TPCC Meeting

TPCC Jun2009 ppt

Fall 2009

Select Best papers, workshops, panels, etc. based on audience feedback

 

Dec 2009

IMS Guidelines and Procedures Manual Writeup

 

 

Description of Events

The first activities for the TPC Chair(s) are to start putting together the technical program team for the local steering committee and to set the goals/vision for the execution of the technical program. These activities should start three to four years before the symposium. The major positions for the technical program team with their responsibilities and required skills are listed above in the Suggested Membership Structure section. Proactively seek volunteers with the right skills to fill these positions as it will make the symposium run more smoothly.

For the 2009 Symposium, an initiative was undertaken to think through all aspects of the technical program and fine tune the execution with the following goals:

·         Improve the attendee experience

·         Make the symposium more interactive

·         Better integration of RFIC

To meet these goals the following changes were conceived and vetted through the TPCC and IMSEC meetings in the three years prior to the symposium. (See briefing charts included in the Timeline of Events section above. Note that there is some evolution of the ideas based on feedback.):

·         Changes to Microwave Week Schedule

o       Tightly couple the Interactive Forum papers to the Oral Paper presentations in both their location and time of presentation

o       Move the Plenary Session to Monday evening (just before the Opening Reception) to give it more significance and to free up more time for oral paper presentations

o       Hold the Industry-Hosted Reception prior to the Wednesday Evening Banquet in the industry exhibition show floor complete with hors d’oeuvres and beer/wine

o       Initiate a Thursday evening social to encourage attendance longer into the week and provide another opportunity for attendees to network and socialize with colleagues.

·         Arrange the paper presentations in to focus tracks of similar technical content (microwave modeling, active components, passive components, microwave systems) based on which subcommittee reviewed the paper. Remove overlap of active component presentations and RFIC presentations so that these paper presentations do not conflict. Place the IMS active component paper sessions most likely to be of interest to RFIC attendees on Wednesday to encourage RFIC attendees to stay longer. Spread the presentations of the other three focus tracks uniformly throughout the week to minimize overlapping sessions within a particular focus track. Where possible, use the same meeting rooms for sessions in the same focus track, holding the interactive forum papers from a particular focus track in a room nearby the presentation of the oral session on the same topic.

·         Institute a feedback campaign to get attendee feedback on the execution of the symposium and to make a competition for best paper and best workshop, increasing overall quality of the symposium.

·         Have the oral paper session chairs (from the TPC subcommittee) and the interactive forum chairs (from the local steering committee) review the prepared presentation material a few weeks before the symposium to improve quality of the presentations.

The next activity is to select Technical Program Committee members and confirm the chairs and vice-chairs. This should take place 18 – 12 months before the symposium (start after the TPC meeting of the year prior to the symposium and completed before the IMS of the year prior to the symposium). The description of this process is given in the Suggested Membership Structure section above with supporting documents given in the Timeline of Events section above.

In the six months prior to the TPC meeting (12 – 6 months prior to the symposium) the focus is on getting the workshops selected and the IMS paper review process finalized.

·         At the IMS prior to the symposium or shortly there after, there should be a meeting with the technical paper management system (TPMS) team (Jon Hacker, Roger Pollard, Jeff Pond and George Heiter) to configure the set up of the paper submission process and to start the training of the paper management process. The TPMS team is extremely helpful and supportive throughout the paper handling process and for all maters related paper submission, review and session arrangement.

·         Finalize the TPC membership and subcommittee assignments if this was not complete prior to the IMS of the year prior to the symposium

·         Work with the Workshop and Short Course Chairs and the Special and Focus Session Chairs to finalize the selection of these activities

·         Work with the Virtual Participation Chair to formulate the nominal plan for this activity. Which to record and how will they be recorded? What is the distribution plan?

·         After the paper submission closes, make sure the subcommittee chairs and vice-chairs are reviewing the submissions to check for appropriateness of the papers to the identified subcommittee. Negotiate with the subcommittee chairs/vice-chairs to find appropriate subcommittees to review all the papers, approving all paper transfers.

·         Form a preliminary grid of sessions based on the number of submissions and historical rates of acceptance.

·         Oversee the TPC meeting, finalize the paper acceptance and rejection, and finalize the session grids before leaving the TPC meeting.

In the six months before the symposium the focus is on getting ready for the execution of the technical program.

·         Complete all of the pre-symposium publicity material: program guides, microwave magazine article(s), symposium highlights for the public relations company, etc. Note that this will require a good estimate of room assignments so they can be printed in these publications. Have the workshop/short course team of the local steering committee make estimates of the number of attendees for the workshops (based on historical data and their judgment) to aid this task.

·         Finalize the plan for the virtual participation

·         Provide guidelines to speakers and session chairs for improved presentation quality

·         Work with the Feedback Chair to finalize the feedback forms. These include both workshop and session feedback forms used to determine the best paper contests, and an online feedback form used to determine attendee opinions about the various activities in the symposium. Develop a methodology for determining the winners of the best paper competitions and insure that the appropriate information is gathered on the feedback forms and that the compilation of the results from the form automatically (or very nearly so) calculates the winners of this contest. Some type of “standard score” process should be implemented to adjust for personal biases of the attendee-evaluators.

·         Work with the Symposium Chair and the Plenary Session Chair to select the speakers for the Plenary Session and to develop a minute-by-minute plan for the Plenary session.

·         Work with the local arrangements team of the local steering committee to finalize room assignments, set-ups and head-count for food, including oral session rooms, interactive forum rooms, speaker breakfasts and workshop breakfasts and lunches.

·         Review the activities of the other task chairs on the local technical program team: student paper competition, special and focus sessions, panel and rump session, microapps, etc. Assist where needed.

During the symposium work closely with the local arrangements team, the paid symposium event planners, and the members of the technical program team to insure proper execution of the events. Spend time walking the floor before the events take place, especially early in the morning to verify the room sets are correct, and during the day to see how the events are executed. Adapt the execution as necessary. Have fun – interact with random attendees to get their reaction to how the symposium is going.

Before, during and after the symposium there are a number of reports and presentations on the technical program to Adcom, Past, & Future Technical Program chairs at Adcom, IMSEC, & TPCC meetings.

Problems Encountered

 

Below is a list of problems encountered, not already discussed above

·         TPMS-generated e-mails filtered by spam filters. This was a problem with any automatically-generated e-mails sent by the TPMS system to reviewers and authors. Approximately 10% of these e-mails never make it to the intended recipients, requiring us to send addition mail-merge-generated e-mails outside of the TPMS system.

·         Normalizing reviewer scores was not handled automatically by the TPMS system.   Instead, Roger Pollard manually generated all of these normalized scores off-line via some scripts to extract the data from TPMS, and Excel spreadsheets to perform the normalization. We feel that normalized scores provide a better way to compare scores between reviewers, and hope that future versions of TPMS include this feature.

·         Many logistics details fall in the cracks between the RFIC & IMS committees and the event planners. RFIC is accustomed to IMS handling all of their local arrangement logistics, but the IMS-side steering committee and event planners do not always know what is “customary” for RFIC. This is very uneven year-to-year,   depending upon the make-up of the committees, and the experience of the event coordinators. Examples include signs, panel session name cards, food and beverage setups, etc.

·         Confusion over breakfasts: separate speaker breakfasts and attendee breakfasts is customary, but a significant number of attendees ended up in the wrong rooms.

Suggestions and Recommendations

Orchestrating the technical program for the IMS is a major responsibility, but it is a rewarding way to serve the MTT Society. The fruit of the work is readily apparent in a symposium that is well run and found productive by the attendees. The guidelines given in this section are from the 2009 IMS which was viewed as a success based on attendee survey results and MTT-S leadership feedback. The instructions are fairly complete and the templates for the correspondence can be readily adapted and improved. Following them relatively closely should lead to a successful technical program during the IMS. The amount of change or refinement needed in the symposium has a natural evolution over time. Most years, following the established practices is the most appropriate way to execute the symposium. From time to time, more refinements to the symposium are appropriate. As you plan for and execute the symposium use your judgment as to how much change is needed and seek the advice of the TPCC on proposed modifications. In either case, the local steering committee places its personality on the symposium and greatly serves the society.

IMS Multiyear TPC Statistics

Multiyear IMS TPC statistics\Multiyear_IMS_TPC_statistics.xlsx

IMS Recent Reports

IMS2010

IMS2010_Reports\TECHNICAL PAPER PROGRAM Final Report.doc

IMS2011

IMS2011_Reports\IMS2011TechnicalProgramFinalReport.htm

IMS2012

IMS2012_Reports\Authors_and_Organizers_MSWord_Manuscript_Template_v2.doc

IMS2012_Reports\Double-Blind Reviewing.pdf

IMS2012_Reports\Global RF- An Insider’s Look At The IMS2012 Technical Program.pdf

IMS2012_Reports\IEEEtran_HOWTO.pdf

IMS2012_Reports\IMS to convene as MTT-S celebrates 60th anniversary __ Evaluation Engineering.pdf

IMS2012_Reports\IMS2012_Agenda_GA_Oct_29_30_2011.pdf


IMS2012_Reports\IMS2012_Full_Author_Final_Submission_Instruction.pdf

IMS2012_Reports\IMS2012_summary_paper_template.pdf

IMS2012_Reports\IMS2012CFP_EN_CS4_4pages_final_web.pdf

IMS2012_Reports\Initial tpc-chair-welcome-message.pdf

IMS2012_Reports\Magzine article .pdf

IMS2012_Reports\Microwave- RF -Inside Track.pdf

IMS2012_Reports\October 2011- Oveall TPC Presentaion.pptx

IMS2012_Reports\steering-committee.pdf

IMS2012_Reports\Techncial Areas .docx

IMS2012_Reports\TPC post conference message.docx

IMS2012_Reports\TPRC Jan 15 Presentation.pptx

IMS2012_Reports\IMS2012_Short_Author_Final_Submission_Instruction.pdf

IMS2013

IMS2013_Reports\2013callforpapers-fnl-web.pdf

IMS2013_Reports\2013TPRCfor2014.xlsx

IMS2013_Reports\Double-Blind-Review.docx

IMS2013_Reports\ims2013 Dates and Deadlines - 1.6.docx

IMS2013_Reports\IMS2013_TPCC_June_2013.pdf

IMS2013_Reports\IMS2013TechnicalProgramCommittee.docx

IMS2013_Reports\IMS2013TPCOverviewPlenaryv1.2.pptx

IMS2013_Reports\SessionPlanningFinal.xlsx

IMS2013_Reports\TechPapersStats.xlsx

IMS2013_Reports\TPC_2013.pdf

IMS2013_Reports\TPCMessageFeb2013.docx

IMS2013_Reports\TPCMessageNov2012.docx

IMS2013_Reports\TPCMessageOct2012.docx

IMS2013_Reports\TPCMessagesDec2012.docx

IMS2013_Reports\TPCMessageSept2012.docx

IMS2013_Reports\WeekAtAGlance.pdf

IMS2014

IMS2014_Reports\TPCChairReportIMS2014_final.doc

IMS2015

IMS2015_Reports\Double_Blind_Review-1.xlsx

IMS2015_Reports\Preliminary_Ttimeline_For_Double_Blind_and_Paper_Reviews.docx

IMS2015_Reports\Proposed_Double_Blind_Review_Procedure.docx

IMS2015_Reports\TPC_Chair_Report_IMS2015_FINAL_2.pdf

IMS2017

IMS2017_Reports\2000.1 Aloha from the IMS2017 Technical Program Committee Chairs.pdf

IMS2017_Reports\2000.2 IMS2017 TPCC in Honolulu 06-06-2017 Rev.3.pptx

IMS2017_Reports\2100.1 IMS2017_Author_Instructions.pdf

IMS2017_Reports\2100.2 IMS2017-Double-Blind-Reviewing-Policy.pdf

IMS2017_Reports\2100.3 IMS2017_Final_Paper_Instructions.pdf

IMS2017_Reports\2100.3 IMS2017-Double-Blind-Reviewing-Policy-SC.pdf

IMS2017_Reports\2100.4 IMS2017 Paper Template Word.docx

IMS2017_Reports\2100.5 IMS2017 LaTeX Template.zip

IMS2017_Reports\2100.6 Proposed Double Blind Review Procedure SAR.pdf

IMS2017_Reports\2100.7 IMS2017-Final-Paper-Template-Word.docx

IMS2017_Reports\2100.5 IMS2017 LaTeX Template.zip

IMS2017_Reports\2100.6 Proposed Double Blind Review Procedure SAR.pdf

IMS2017_Reports\2100.7 IMS2017-Final-Paper-Template-Word.docx

IMS2017_Reports\2100.8 IMS2017_Oral_Presentation_Guidelines.pdf

IMS2017_Reports\2100.9 IMS2017_Slide_Template_Oral_Session.pptx

IMS2017_Reports\2730 IMS2017 Advanced Practice and Industry Paper Competitions.pdf

IMS2017_Reports\2800 IMS2017 5G Summit, Demo Forum, and Executive Forum.pdf