Chapter D10

Radio Frequency Integrated Circuits Symposium Liaison

IEEE MTT-S International Microwave Symposium

Guidelines and Procedures Manual


Prepared by Paul Fergerson

Reviewed by David Lovelace

Updated by Charlie Jackson (2005)

Updated by Larry Whicker (2010)


1. RFIC Liaison Roles and Responsibilities

2. Suggested Membership

3. Timeline of Events

4. IMS Recent Reports

            4.1 IMS2008

            4.2 IMS2010

            4.3 IMS2017

1. RFIC Liaison Roles and Responsibilities


The purpose of RFIC Liaison is to ensure that the two Meetings run smoothly and that both the IMS and RFIC Program Books provide easily found information that benefits both Meetings


The RFIC Liaison is responsible for facilitating communication between the IMS and RFIC steering committees (SC). Since the two symposia share a common site, schedule, registration, etc., there is much operational synergy, but there are also many areas of potential conflict or confusion. The first part of the liaison's job, therefore, is to make sure, through active participation in both Steering Committees, that any such issues are surfaced early and resolved quickly.


Choosing the Liaison:

The RFIC Liaison should be a person that has detailed knowledge of the local area and who has a working relationship with as many of the SC members as possible.  Prior acquaintance with any of the RFIC SC members is a significant benefit.


Historical role of the Liaison:

The RFIC (MMWMC) Liaison has traditionally been responsible for facilitating communication and coordinating local arrangements between the IMS and RFIC.  This included but was not limited to coordinating the RFIC social functions such as the Sunday evening reception and continental breakfasts during the technical sessions.  The Liaison’s role was very hands on.


Evolving role of the Liaison:

The role of the RFIC Liaison has evolved during the 1990’s and into the 21st Century.  The Liaison position has now become one of bringing the necessary people together for direct communication and of being an advocate for both steering committees when attending meetings of one or the other.


Recent symposia have taken advantage of a “Conference Coordinator” (CC) in the form of a hired professional whose job is to oversee virtually all local arrangements with the assistance of the steering committee members.  This CC can be one or more individuals who act as the focal point for venue, food, transportation, entertainment, etc.  This has freed the Liaison from direct involvement in local arrangements for the RFIC.


The RFIC Liaisons responsibility is to ensure that RFIC SC members have access to the CC through phone or email and to make sure that they know who their IMS counterpart SC members are and how to communicate with them.  Direct communication of RFIC needs and concerns to the CC has proven to be extremely efficient for planning and coordination.


The RFIC Liaison is also responsible for being an IMS advocate when attending RFIC meetings and for being and RFIC advocate when attending IMS meetings.  This is to say that the liaison should be impartial to either committee and always consider and communicate how SC decisions might effect the other’s plans.

2. Suggested Membership

General Chairs of both Meetings

RFIC Person on IMS Steering Committee

RFIC Person as Vice Chair of Workshop Committee

RFIC Conference Coordinator – Larry Whicker

Person preparing IMS Program Book

3. Timeline of Events

Starting 6-8 months before meetings the General Chairs need to talk and make sure RFIC has adequate space (meeting rooms etc.) They need to have monthly discussions as problems arise.


The RFIC person on IMS SC needs to attend monthly IMS Steering Committee Meetings


IMS, RFIC, and TCC need to work together in organizing and planning Workshops. Work here starts 4-6 months before Meetings. RFIC Workshops and complementary IMS Workshops are scheduled on Sunday before IMS starts.


The RFIC Conference Coordinator is responsible for getting material for inclusion in IMS Program Book. This includes Message from Chairs, Listing of RFIC Committees, RFIC Plenary, and Session Listing of RFIC Papers. Major areas of potential problems are making sure RFIC Lunch Panels and IMS Lunch Panels are listed together in IMS Book. The RFIC Program Book uses Registration information and Social Program Listings from the IMS Book. This interaction occurs in the February-March time frame as both Program Books are being organized.


 4. IMS Recent Reports

4.1 IMS2008




4.2 IMS2010

IMS2010_Reports\RFIC Summary for IMS2010.doc


4.3 IMS2017

IMS2017_Reports\7200 2017 RFIC Symposium.pdf